Document Management & Administrative Support Assistant ( RETIREES, STAY HOME MOMS, COLLEGE STUDENTS)
Document Management & Administrative Support Assistant
The Grandparents Community Network (TGCN) seeks an organized, dependable individual to support document management, data entry, and daily administrative tasks. Your work will help our team maintain accurate records and easily find the information needed to serve families.
Responsibilities
- Organize, label, and maintain files in our Document Center.
- Move documents from approved sources into designated folders.
- Follow consistent file naming and version control procedures.
- Enter and update information in databases, spreadsheets, and tracking systems.
- Review records for missing information, errors, and duplicates.
- Assist with forms, meeting notes, correspondence, scheduling, and follow-up.
- Track assignments and request missing documents from team members.
- Protect confidential information and follow access permissions.
Required Skills
- Strong organization, attention to detail, and accurate data entry.
- Experience with Microsoft Word, Excel, Outlook, and shared document systems.
- Ability to use or learn Wix, Notion, and Microsoft 365.
- Clear written communication and dependable follow-through.
- Ability to prioritize tasks, meet deadlines, and work independently.
- Sound judgment when handling confidential records.
Preferred Experience
Administrative assistance, records management, database maintenance, nonprofit operations, or volunteer coordination.
Perks & Benefits
- Contribute to a mission supporting grandparents raising grandchildren.
- Strengthen your administrative, records management, and technology skills.
- Collaborate with a team across programs and operations.
- Receive acknowledgment of your contributions and consideration for a professional reference based on successful performance.
To Apply
Submit your résumé and availability, including the days and hours you can commit each week. Briefly describe your experience with document organization, data entry, administrative support, and the software you have used. (humanresourcesculture@tgcn-tx.org)
