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Fully Remote Administrative Assistant/Personal Assistant to Partners of VC Firm
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Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy <b>FULLY REMOTE Executive/Personal Assistant</b> to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. <br> <br> This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a "go with the flow" approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. <br><br><b> RESPONSIBILITIES </b> <ul> <li> Coordinate meetings, activities, and communications on behalf of the Partners </li> <li> Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.) </li> <li> Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed) </li> <li> Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation </li> <li> Provide general senior-level executive administrative support and take on ad hoc projects as requested </li> <li> Assist with event planning and recruiting coordination as needed </li> <li> Step in with additional administrative responsibilities as they arise </li> <li> <b> Personal Assistant tasks </b> may include: <ul> <li> Managing household and philanthropic calendars </li> <li> Coordinating family travel and personal reservations (dining, events, vacations) </li> <li> Handling personal correspondence, gift sourcing, and holiday planning </li> <li> Overseeing household/vendor management and payments </li> <li> Assisting with charitable initiatives and board commitments </li> </ul> </li> </ul> <br> <br> <b> REQUIREMENTS </b> <ul> <li> Bachelor's degree or equivalent experience preferred </li> <li> Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.) </li> <li> <b> 3-5 years of experience supporting high-level executives </b> (ideally within venture capital, private equity, or financial services) </li> <li> Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools </li> <li> Flexible and eager to learn new technologies and applications </li> <li> Ability to think quickly, multi-task, and stay one step ahead of executives' needs </li> <li> Proven discretion in handling confidential information with diplomacy and professionalism </li> <li> Positive attitude, calm under pressure, and strong independent problem-solving skills </li> </ul> <br> <br> <b> SALARY </b> <br> <b> $90-115K base </b> (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits. <br><br><b> HOURS </b> <br> <b> 8:30am-5:00pm ET </b> with flexibility for overtime as needed.
