Executive Assistant (Part-Time & Full-Time) REMOTE

The Executive Assistant is primarily responsible for performing a variety of support functions including administrative activities, supply ordering, scheduling appointments, and travel, answering incoming calls, mail distribution, overseeing the postage and shipping accounts, leading oversight for our travel systems, and providing meeting/training support. You will also be working with others who are passionate about energy efficiency and making a positive impact on the industry.

Responsibilities

  • Provide administrative support to Executives as needed, provide general office support with a variety of clerical activities and related tasks
  • Assist with travel arrangements for certain employees and take lead on the administration of the corporate travel service. Also, provide input to the organizational travel policy.
  • Coordinate coffee & beverage service and kitchen duties
  • Oversee building maintenance schedule
  • Greet visitors to the office
  • Coordinate scheduling of the meeting spaces
  • Order office supplies and food for Executive and office meetings, as well as training events.
  • Supervise and approve office supply orders for all locations. Choose standard office supplies and negotiate pricing with suppliers to drive towards annual cost savings goals.
  • Answer and refer incoming calls to the appropriate person or department
  • Stamp, sort, and distribute incoming mail
  • Oversee the shredding service, postage machine, and shipping agreements/contracts for all offices
  • Train personnel at each location on shipping process & procedures
  • For new offices, assist with initial startup order of supplies, office, and kitchen equipment selection, and utility service
  • Assist in planning of company meetings and events
  • Perform analytic and query work, as well as compile reports based on data.
  • Other duties as required

Requirements

  • High school diploma or equivalent (GED)
  • Associates Degree - Preferred
  • Two years of relevant experience
  • Excellent verbal and written communication skills
  • High competency level with MS Office: PowerPoint, Word, Excel, and Outlook
  • Must be able to communicate and interact with individuals at all levels of the organization
  • Professional demeanor
  • Strong organizational skills
  • Ability to work independently, exercise judgment, and maintain confidentiality
  • Must be able to juggle multiple competing tasks and demands
  • Reliable transportation
  • Valid driver’s license
Back to blog

Other Jobs To Apply

Remote Administrative Support Specialist

Weekend-Only or Evening Jobs for Moms – Work Around Your Schedule

Scheduling Center Agent at TAG - The Aspen Group: 100% Remote (AZ)

amazon flex $15+/ Hour (Sign on Bonus)!

Remote Data Entry Operator Full & Part Time

Delta Airlines Remote Customer Support - Work From Your Own Home

Call Center Agent (PT or FT - 100% Work From Home)

English Instructor (FT) Remote - KS

Call Center Specialist [Work From Home - Night Shift - Full Time]

Remote Airline Job, Work From Home Jobs Airline @ Get Dream Job

Houston Job:Delivery Driver(Part-Time)

New Openings for Remote Customer Service Representatives - Earn 19 Per Hour - Full-time / Part-time

Health Information Technology and Data Strategist – Central (Remote)

Remote Lead Packaging Systems Engineer - High Speed Beverage Production

Computer Operator II/ Journeyman Customer Support Help Desk/Computer/Data Entry Operator

Hybrid Full-Cycle Recruiter & HR Partner

Customer Service Agent: French (afternoon shift)

SVP, Technology

Customer Service Representative Agent Work From Home - Part Time Focus Group Panelists

Native English Fiction Writer to Rewrite Completed Southern Mystery Novel

Full-time Netflix USA Tagger Jobs For 15+ Years Old – Nigeria Job ID- 1490

Remote Design Supervisor: Visual Storytelling

Work From Home

Director of Compliance, U.S. & Canada

Portuguese-Speaking Customer Service For Mercedes - Work from Home In Greece

(Spam Comment Removal Specialist) at Yelp-Conte…

Careermilard Is Hiring A Content Moderator ? Yelp, Spam Comment

Work From Home Customer Service Rep

Assoc Exec Admin Assistant

Netflix Careers, How To Get A Job For Netflix, Netflix Jobs Chicago Apply In US ( Distributed S[...]

Clinical Review Nurse – Prior Authorization (Hospice)

Customer Service Center Job At Netflix – No Experience Remote Jobs – Amazon Store

Content Moderation Specialist

Remote Customer Support Chat Agent – At Home Remote Moms (No Experience)

Online Hair Stylist Consultant

Sales Account Manager, CPG - Amazon Ads

Remote Part-Time Weekend Support

Netflix Work From Home, Netflix Tagger Job In USA $21/Hour

Customer Service Representative

Work from home Flight Attendant – DSM Job ID- 2911

Customer Support Representative

Work From Home Jobs At Walmart $24/Hour

Customer Support Representative (Remote) at FedEx

Data Entry Representative Junior Level- Remote

Remote Amazon Data Entry Jobs - No Experience - Part-Time

Remote Entry-Level Customer Support – No Experience Required

UPS Remote Jobs (Data Entry) $30/Per Hour – Entry Level

American Airlines Work At Home, Airlines Hiring Remote Jobs, American.Airlines Remote Jobs @ Jo[...]

American Airlines Remote, Airline Remote Jobs, Remote American Airlines Jobs Get Job From Here![...]

Seasoned Overnight Remote Customer Support Specialist – Night Shift Chat Agent, $25–$35 per Hour, No Experience Required

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...