Part-Time Financial Admin Assistant
Job Description:
- Review completed shifts in ShiftCare one by one
- Enter each service into a 27-column invoicing spreadsheet covering Aged Care, NDIS, DVA and private funding
- Ensure funding types and service details are correct so entries flow into Xero
- Check work and flag missing, unclear or inconsistent information before invoicing
- Track staff police checks and screening clearances and keep records up to date
- Complete research tasks and general administrative work as needed
- Handle confidential client and staff information responsibly
Requirements:
- Philippines-based candidate
- Experience in high-volume billing, invoicing or data entry
- Strong Excel skills and comfort working in large, detailed spreadsheets
- Very high level of accuracy and attention to detail
- Ability to work independently and manage own workload
- Clear communication, including flagging questions or issues early
- Responsible handling of confidential information
- Availability for about 20 hours a week during Australian business hours
- NDIS, aged care or healthcare billing experience (nice-to-have)
- Experience with ShiftCare or similar rostering software (nice-to-have)
- Experience with Xero (nice-to-have)
- Openness to moving to full-time hours within about 6 months (nice-to-have)
- Willingness to disclose existing ongoing roles or client work
- Willingness to reflect the engagement on LinkedIn as “Independent Contractor”
Benefits:
- 100% remote work from home
- Room to grow your skills as the department expands
- Meetings and collaboration during core AEST or AEDT business hours
- Independent Contractor engagement
