Wedding & Event Coordinator
About the position
Our venue isn’t just a backdrop - it’s a living, breathing conservatory filled with lush greenery, warm glasshouses, and unforgettable moments. From romantic weddings to corporate celebrations, we help create memories that last a lifetime. Now, we’re looking for someone who can help us make the magic happen.
Responsibilities
- Coordinate weddings, receptions, rehearsals, showers, cocktail parties, corporate events, internal and fundraising celebrations.
- Manage events from first inquiry to final breakdown, including décor drop-offs, vendor coordination, and day-of execution.
- Lead client meetings, build event plans, and manage bookings software.
- Answer emails and calls promptly and kindly.
- Build relationships with clients and vendors.
- Solve problems creatively.
- Send thank-you notes and follow-ups.
- Set up and break down tables, chairs & décor.
- Lift and move items up to 50 lbs.
- Work in warm, humid greenhouse environments and outdoors.
- Assist with venue tours to book new clients.
- Collaborate with Marketing on social posts, blogs & brochures.
- Help drive glowing online reviews.
- Work cross-departmentally to support fundraising and community events.
Requirements
- Associate’s degree (or equivalent experience) in hospitality or related field.
- At least 1 year of event or wedding planning experience.
- Thrive in fast-paced environments without missing details.
- Love timelines, checklists, and color-coded spreadsheets.
- Self-motivated, reliable, and team-oriented.
- Strong written & verbal communication skills.
- Creative, calm under pressure, and solutions-focused.
- Solid computer skills.
